Assist in coordination and planning of HDS activities and major conferences, including but not limited to Quarterly meetings, Board meetings, Competitive Panels, monthly and weekly meetings.

Coordinate with the HDS Communications Program Office and HDS staff to develop communications (e.g., programs, poster, publications, and Splash page announcements).

Coordinate logistics of event and travel management.

Effectively manage and respond to internal HDS tasking procedures to ensure effective and efficient coordination and administration of Agency correspondence.

Process, coordinate, and monitor HDS staff requests for training, presentations, and consultations.

Maintain a calendar of HDS activities (e.g., presentations, training, and meetings) and ensure that activities are appropriately posted on the HDS shared calendar.

Respond to routine program inquiries and questions, providing an explanation of processes and policies, track incoming calls, and referral questions to HDS subject matter experts.

Assist staff in preparing program related reports and briefings.

Perform limited fact-finding such as researching office files and records or standard library or office references to obtain information on a program related topic.

Develop and maintain administrative policies, procedures, and standards to support the objectives.

Participate in meetings and draft meeting summaries/minutes.

Arrange conferences, meetings, and training sessions by contacting agency points of contact and participants, explain meeting purpose, arrange VTCs, meeting rooms / space / facilities and other logistics.

Office Management/Staff Officer – Skill Level 3 – #758

Responsibilities

Qualification

Required

Company

Allenintegrated Solutions

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