Executive Assistant

Redwood City, CAfull timeOn Site

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mid

$150k–$180k

H1B: no

arraylabs.io Executive Assistant to the CEO at arraylabs.io managing complex calendar, email, and travel logistics. Serve as a strategic partner and primary point of contact for internal and external stakeholders.

Responsibilities

Manage complex executive calendar and scheduling demands while prioritizing critical business goals and balancing competing commitments
Manage the CEO’s inbox, drafting email correspondence for internal and external stakeholders in the CEO's voice
Coordinate domestic and international travel logistics, accommodations, and detailed itineraries for traveling parties
Prepare, review, and organize logistics for board meetings, investor presentations, and customer briefings or pitches.
Track key action items, follow-ups, and special projects across various teams to ensure alignment and timely completion of meeting outputs.
Serve as the primary point of contact for external stakeholders, board members, and visiting guests, upholding high standards of hospitality and professionalism.

Qualification

High degree of discretionBackground in client-facingExperience in early-stage startupProven ability to maintain a calm

Required

Proven experience managing complex executive calendars, high-volume inboxes, and travel logistics with precision.
Exceptional written communication skills, with demonstrated judgment in representing the executive's voice and priorities.
High degree of discretion, confidentiality, and sound judgment when handling sensitive business and personal information.
Strong organizational and proactive problem-solving skills, with a track record of operational excellence and autonomy in ambiguous environments.
Proficiency with Google Suite and travel/calendar management platforms.

Preferred

5+ years of experience supporting C-suite executives (founder, CEO, or equivalent), ideally within a fast-paced, high-growth, startup environment
Background in client-facing, customer service, or public relations roles with a service-oriented mindset.
Experience in early-stage startup, aerospace, defense, deep-tech, or venture capital environments.
Comfort working in a deeply technical environment (e.g. aerospace, defense, other complex engineering domains)
Proven ability to maintain a calm, proactive approach under shifting priorities, tight timelines, and fast-paced environments.

Company

arraylabs.io

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Source: lever

Active within the past hour

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